May 2011 Meeting Minutes - Draft

MAY 16, 2011 PTO MINUTES

Present: Sally Sproat, Jason Gutting, Tara Fry, June Hicks, Jennifer Nevins-Lacasse, Tammy Deppong, Tara Bogle, Jamie Baldwin, Eric Baldwin, Stacey Tanay, Kathy Fortin

I. Call to Order (7:05) – President Sally Sproat

II. Welcome and Introductions - President Sally Sproat

III. Approval of Minutes
a. Motion by Tara Bogle to approve the minutes. The motion was supported by Kathy Fortin. The motion was approved.

IV. Additions to Agenda –None

V. Parent Council Report – Tara Fry
a. Budget – There is a $500,000 budget deficit with three more School Board meetings this school year to balance the budget. There is a vacancy on the Board and there are 3 applicants. The chosen applicant will be seated on May 23, 2011 through December 31, 2011.

VI. Principal’s Report – Tara Fry
a. Staff Appreciation Week – Tara was very appreciative for all of the goodies and presents gifted to them for Staff Appreciation Week.
b. Update on the Solar Greenhouse – The project is now complete. The parent of a 3rd grader finished the project.
c. May 17 – 1st grade music program
d. May 19 – The scheduled day for Mrs. Fry’s roofsit for March is Reading Month. She is hoping for good weather.
e. May 23 – 4th graders visit to Kinawa.
f. May 24 – 7:00pm 4th grade Parent Meeting at Kinawa.
g. May 25 – Student Council’s last meeting (ACTION is attending) and the Safety Patrol’s End of the Year Celebration at the Lansing Lugnuts Baseball game.
h. June 6 – Food Service is providing a picnic lunch and the kids will be eating outside.
i. June 8 – Field Day with June 9 being the rain date. Tara has emailed the Wardcliff Physical Education Teacher to find out if Wardcliff has any Field Day traditions.
j. June 9 – 4th graders to the MAC for a year end celebration.
k. June 10 – Last day of school, dismissal at 12:10pm. There will be an assembly honoring the 4th graders at approximately 10:15am.
l. The office is in the process of drafting class lists for next school year. Due to class enrollments being on the edge of adding new sections, there will be no Move Up Day. Tara hoped to be able to include class lists in with the report cards. Currently there are 3 sections at each grade level.

VII. President’s Report – Sally Sproat
a. Sally was apologetic for not putting out a newsletter recently. She was going to try to get one done this week.
b. Sally asked everyone about their opinion of including District level information on the PTO portion of the Alert Now each week for the rest of the school year. Everyone agreed it was a good idea due the budget issues.
c. Sally passed out a thank you from Mrs. Smith.

VIII. Treasurer’s Report – Jason Gutting
a. Passed out overall PTO budget and spending/revenue to date.
b. Summary of FFN – profit of $5,536.35.
c. Discussed that 5 line items on overall spreadsheet had gone over budget. He needed a motion to approve these increases. The line items are as follows:
     • Family Fun Night increased to $3,800.00
     • Scrip increased to $500.00
     • Science Fair increased to $350.00
     • Spirit Wear increased to $1000.00
     • Raz Kids increased to $960.00
Motion was made by Tara Bogle to approve the increases. The motion was supported by Jamie Baldwin. Motion was approved.

IX. New Business
a. Social Events – Sally inquired to see if there would be interest in a Family Movie Night at Cornell on the last night of school, June 10. If that date wouldn’t work, possibly June 3. Tammy Deppong discussed that she has the roller skating passes from Edru still available. They are good for 10 skates from June 1 to September 1, 2011.

b. Discussion and approval of the 2011-2012 PTO budget. Motion was made by Tara Bogle. Motion was supported by June Hicks. Motion was approved. Please see attachment for approved budget.

c. Central Playground Program – Parents agreed that the funds PTO raises are for the benefit of the Cornell community only. Sally suggested to specifically fund raise for the Central Playground Program. There was discussion of having a penny war. Tammy suggested the leftover sand buckets from FFN could be put in each classroom. Jamie Baldwin offered to chair this event. The event will take place the 2nd to last week of school beginning with the Tuesday after Memorial Day. The winning classroom will get popsicles. Motion was made by Jamie Baldwin. The motion was supported by June Hicks. The motion was approved.

d. Fundraising – Innisbrook has been chosen for the Fall 2011 fundraiser. The selling dates will be September 11 – October 3. There was a Scrip update. It is going well and there will be one more order this year. There was a discussion about other possible fundraisers, specifically a coupon book that sells for $20.00, with $10.00 coming back to the PTO.

e. Election of the 2011-2012 PTO Officers
• Nominations include the following individuals:

President - Tammy Deppong
President Elect - Vacant
Treasurer - Jason Gutting
Treasurer Elect – Vacant
Secretary – Kathy Fortin

Motion to approve the PTO Officers was made by June Hicks. Motion was supported by Jennifer Nevins-Lacasse. Motion was approved.

X. Committee Reports
a. Mileage Club – Kathy Fortin/Sally Sproat
     • There was discussion on kids cheating by going to more than one parent for a punch, cutting corners or saying they have lost their card with multiple punches on it. The parent volunteers are discussing the honor pledge with these children. There are 224 participants, 40 of which are not registered. There are 28 children who have logged over 20 miles, 7 children over 25 miles, 8 children over 30 miles, 1 child over 35 miles, and 1 child over 40 miles.

b. Field Day is June 8, 2011
     • Jamie Baldwin and Tara Bogle have a meeting with Jill Hough on Wednesday, May 18 to discuss how Field Day has been run in the past. They both have some new ideas as they have not been present for a Cornell Field Day. They are hoping to have an Olympic theme and give out medals and popsicles.
c. 2011 Summer Playdates
Kindergarteners: June 28th 6-7pm, Hosts: Tara Bogle & Jennifer Zambiasi
1st Grade: unscheduled, need host
2nd Grade: June 29th 6-7pm, Hosts: Tara Bogle & Jennifer Zambiasi
3rd Grade: June 30 6-7pm, Host: Cindy Roark
4th Grade: June 16, July 27, Aug. 24, 6:30-8pm, Host: Jamie Baldwin

XI. Old Business
a. Lugnut Night Out was May 13. The game was rained out. There was discussion about options. Sally suggested to check the Lugnut website for rainout options for each family rather than try to organize another night.

b. Jamie Baldwin asked if there might be interest in organizing a MSU Football game for a family outing. Everyone agreed it would be a great idea. She will work on getting a date so that we can publish the date before the current school year ends so that families can plan.

XII. Adjournment (9:07 pm)
a. Motion by Tammy Deppong to adjourn the meeting. The motion was supported by Tara Bogle. The motion was approved.